How Atelier SENS cut its writing time by 75%

Challenges

A departure that dropped both monitoring and writing onto already-busy resources.

The departure of the person responsible for monitoring public portals was a significant challenge for Atelier SENS. Monitoring fell onto the shoulders of already-busy resources, including an associate architect who also had to lead RFP analysis and proposal writing.

Each of these tasks was already heavy on its own. Monitoring meant checking public RFP portals one by one. Analysis and writing tied up full-time resources. With no time to handle it all, the volume of proposals Atelier SENS could submit stayed capped well below the opportunities available in the market.

"Writing proposals took an enormous amount of time, and monitoring was scattered. The number of opportunities we could capture was limited by our capacity to handle them, not by what was available in the market or our ability to deliver."

Elizabeth Auclair
Associate Architect, Atelier SENS

Solutions

A single platform for monitoring, qualification, and writing.

Atelier SENS adopted Seev to bring its entire proposal cycle into one place. Monitoring is centralized: opportunities from portals like SEAO surface automatically on an hourly basis.

As soon as an opportunity enters the pipeline, Seev's summary supports a go/no-go decision. When a larger team needs to be mobilized, that same summary serves as a shared starting point.

In writing mode, Seev quickly produces strong drafts and suggests angles of analysis the team wouldn't necessarily have considered.

"Seev doesn't just speed up writing. The system helps me handle more complex files better. And having all the information in one place has changed the way I work day to day."

Elizabeth Auclair
Associate Architect, Atelier SENS

Results

More proposals, in less time, with the same team.

Atelier SENS multiplied its proposal volume without adding staff:

• 3x more proposals in one month: Where the team would normally have produced about ten proposals, it produced around thirty over the same period.

• 75% less time per proposal: A proposal that used to take 40 hours is now written in 10 hours, and some are done in as little as 3 hours.

• A load absorbed without reinforcements: With monitoring, qualification, and writing brought together in Seev, the existing team handled the volume without hiring.

• Everything in one place: Beyond the time saved, having all the information centralized aligns everyone on a single source.

"We were letting opportunities slip by that we could have won, simply for lack of time to handle them. With Seev, that constraint is gone: we aim wider, we respond faster, and we keep control over quality even during demand spikes in the market."

Elizabeth Auclair
Associate Architect, Atelier SENS