Why BASE adopted Seev within 10 days

Challenges

A slow go/no-go process, decentralized content, and complex RFP requirements created an efficiency bottleneck.

BASE has been delivering engineering services for over 60 years in Western Canada. The team knew where its inefficiencies were in RFP analysis and proposal development. They tried out ChatGPT, but it was inaccurate, unreliable, and could not maintain the writing tone they needed.

In the meantime:

• Extracting and clarifying requirements within complex RFPs was as time consuming as ever. Project managers were struggling to put in the time to review lengthy and complex RFP documents to determine if a project was worth pursuing. This manual, time-consuming analysis delayed decision-making and could lead the firm to miss deadlines or high-value opportunities.

• Internal knowledge was still scattered. Frequently used content like corporate profiles and project write-ups were difficult to locate, leading to more time spent finding or re-creating content for each new proposal.

"The initial RFP review process was delaying our decisions and creating a real risk of missing deadlines or overlooking high-value projects. Proposal writing was also made harder than it should, due to content being hard to find."

Arren Cox
Corporate Pursuit Lead, BASE

Solutions

A single source of truth for Knowledge + AI Automations for reliable summaries, writing, and compliance checks.

The value was clear from day one. Within their first few days of using the platform, the BASE team was leveraging Seev's capabilities to summarize RFP documents in minutes. This feature alone immediately solved their primary bottleneck in the go/no-go process.

Knowledge centralization provided instant relief by providing a single, easy-to-use location for critical content, which they could populate and benefit from immediately. AI compliance checks also quickly identified requirements within RFPs and ensured all mandatory criteria were met in their proposals.

"The impact was really fast. On our first day, we ran an RFP through the system that would have normally taken an hour to assess. We had a clear summary and a go/no-go decision in minutes. That's when we knew this was a tool we could adopt quickly."

Arren Cox
Corporate Pursuit Lead, BASE

Results

Immediate ROI: Faster decisions and streamlined writing from the first week of usage.

With Seev, BASE has completely transformed its proposal process in a matter of weeks:

• Fast Opportunity Qualification: 80% less time spent evaluating opportunities, allowing teams to focus their energy on the highest-value projects.

• Streamlined Proposal Development: The first draft of each proposal is now generated 70% faster. Drafts produced require only minor edits.

• Efficiency and Consistency: Centralizing content has eliminated redundant work and ensured a unified, professional voice across all company proposals.

• New Habits: Every project now passes through Seev, from the initial RFP assessment stage to final QA/QC before submission.

"Seev has streamlined our proposal writing and improved efficiency while maintaining our voice. Our proposals are clear, compliant, and completed in a fraction of the time."

Arren Cox
Corporate Pursuit Lead, BASE